Assistant Private Secretary at Shaheed Zulfiqar Ali Bhutto Medical University (SZABMU), Islamabad
Job Description
Shaheed Zulfiqar Ali Bhutto Medical University (SZABMU) in Islamabad is currently seeking a qualified and dedicated individual for the position of Assistant Private Secretary.
If you are looking for an administrative or secretarial role in a prestigious medical and educational institution, this is an excellent opportunity for you to contribute your skills while advancing your career.
Job Overview: Assistant Private Secretary
The role of Assistant Private Secretary at SZABMU involves providing administrative support to the senior leadership of the university. This role requires strong communication, organizational, and computer skills, as well as the ability to handle various secretarial tasks efficiently.
The Assistant Private Secretary will be responsible for managing schedules, preparing documents, and facilitating communication between departments.
This position offers candidates a chance to work in an educational environment while gaining experience in the medical sector.
Key Responsibilities of the Assistant Private Secretary
As an Assistant Private Secretary, you will be required to perform various administrative duties that are vital to the smooth functioning of the office. Key responsibilities include:
1. Shorthand and Typing: Transcribing notes and preparing documents with precision. A high shorthand speed of 80 words per minute and a typing speed of 40 words per minute are essential for this role.
2. Correspondence Management: Handling all correspondence efficiently, ensuring that emails, letters, and memos are drafted and delivered promptly.
3. Document Preparation: Drafting and formatting official documents, reports, and meeting agendas.
4. Meeting Coordination: Scheduling and organizing meetings, managing appointments, and preparing materials for meetings.
5. File Management: Organizing and maintaining both physical and electronic files in an efficient and easily accessible manner.
6. Handling Queries: Dealing with inquiries, both internal and external, ensuring that they are addressed quickly and appropriately.
Qualifications and Skills Required
To be eligible for the Assistant Private Secretary position at SZABMU, applicants must meet the following qualifications and skills:
1. Educational Qualification: A second-class Bachelor’s degree from a recognized institution.
2. Typing and Shorthand Skills: A shorthand speed of at least 80 words per minute and a typing speed of 40 words per minute.
3. Computer Proficiency: Essential knowledge of computer software, especially Microsoft Office (Word, Excel, PowerPoint), and email management systems.
4. Administrative Skills: Knowledge of basic office procedures and the ability to handle multiple tasks efficiently.
5. Attention to Detail: Strong attention to detail is crucial to ensure accurate document preparation and communication.
Why You Should Join SZABMU
SZABMU is one of the leading educational institutions in Islamabad, offering an opportunity to work in the medical and educational fields. Joining SZABMU comes with several advantages:
1. Professional Growth: SZABMU provides ample opportunities for career development, enabling individuals to grow professionally in an academic environment.
2. Contribution to Education and Healthcare: Working at SZABMU allows you to play an essential role in the development of the educational and healthcare sectors of Pakistan.
3. Collaborative Work Environment: You will be part of a team that fosters collaboration and teamwork, contributing to the university’s overall mission.
How to Apply for the Assistant Private Secretary Position
To apply for the Assistant Private Secretary position, follow these steps:
1. Prepare Your Application: Prepare a hard copy of your application that includes your CV, attested educational and professional documents, and any relevant research or publications.
2. Pay Order/Demand Draft: Include a non-refundable pay order or demand draft of Rs. 8,000/- drawn in favor of Shaheed Zulfiqar Ali Bhutto Medical University, Islamabad.
3. Submit Your Application: Send the completed application to the Registrar’s Office before March 21, 2024, by 03:00 PM.
4. Multiple Applications: If applying for multiple posts, make sure to submit separate applications for each.
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Important Notes
1. Applications received after the deadline or incomplete applications will not be considered.
2. Candidates who are currently employed in government or semi-government sectors must apply through the proper channels.
3. SZABMU reserves the right to increase or decrease the number of positions or reject any application without providing a reason.
Location of Posting
Location: 5th Floor, School of Dentistry, Shaheed Zulfiqar Ali Bhutto Medical University, Sector G-8/3, Islamabad, Pakistan.
Contact Information: For further inquiries, you can contact SZABMU at Ph: 051-9107751.
Conclusion
The position of Assistant Private Secretary at Shaheed Zulfiqar Ali Bhutto Medical University offers a fantastic opportunity for individuals looking to pursue a career in administrative and secretarial roles within a prestigious institution.
If you meet the qualifications and are eager to contribute to the growth of the educational and medical sectors in Pakistan, this role is perfect for you. Don’t miss the chance to apply for this exciting opportunity!
