Private Secretary (BS-17) at Sindh Service Public Commission

Job Description

There are 7 vacancies available for the position of Private Secretary (BS-17). This is a full-time administrative role that offers individuals the opportunity to work in a dynamic and fast-paced environment.

Both male and female candidates are encouraged to apply. While the company is not specified, the position offers a stable career path with great potential for growth.

Job Overview

The role of a Private Secretary is crucial in any administrative setting. A Private Secretary provides high-level support to executives or senior management by performing various secretarial tasks.

These can include managing communication, scheduling appointments, preparing reports, and handling confidential information. The position requires excellent typing and shorthand skills, as well as proficiency in English, Urdu, and Sindhi.

This role is suitable for individuals who possess strong organizational abilities and are comfortable handling multiple tasks simultaneously. A Private Secretary must also maintain a high level of professionalism and be able to work under pressure.

Qualification and Skills

To be eligible for this position, candidates must have the following qualifications and skills:

• Educational Qualification: Graduate in Second Division from a recognized university.
• Typing and Shorthand Requirements:
  • Certificate in typing and shorthand.
  • Shorthand speed: 120 words per minute (WPM) in English, Urdu, and Sindhi.
  • Typing speed: 40 WPM in English, Urdu, and Sindhi.

These skills are essential as the candidate will be responsible for taking dictation, transcribing notes, and preparing various documents. The typing and shorthand skills should be certified by the Sindh Board of Technical Education.

How to Apply

The exact application process for this position is not specified. However, candidates interested in the role should prepare all necessary documents, including certificates proving their skills in shorthand and typing, and keep an eye out for further instructions regarding the application process. Since this is a merit-based position, both males and females can apply.

The Role of a Private Secretary

A Private Secretary plays an important role in maintaining the smooth functioning of an office. Some of the main duties and responsibilities of a Private Secretary include:

• Managing communication: Private Secretaries handle incoming and outgoing communication, such as phone calls, emails, and letters. They ensure that important messages are conveyed to the right people and manage the flow of information within the office.
• Scheduling and appointments: One of the key responsibilities of a Private Secretary is managing the executive’s schedule. This includes setting up meetings, coordinating with different departments, and ensuring that all appointments are properly organized.
• Document preparation: Whether it’s typing letters, taking minutes during meetings, or preparing reports, a Private Secretary must ensure that all documents are accurate, well-organized, and delivered on time.
• Handling confidential information: Private Secretaries often deal with sensitive or confidential information. They must ensure that this information is kept secure and only shared with the right individuals.
• Supporting executive decisions: By organizing meetings, preparing reports, and ensuring that the executive has all the necessary information at their fingertips, a Private Secretary directly supports the decision-making process of the organization.

Why This Job is Important

In any office, the role of a Private Secretary is vital for efficient operation. They act as the bridge between executives and other departments, ensuring that communication is clear and tasks are executed smoothly. By handling the administrative work, a Private Secretary allows the senior management to focus on strategic decisions without being bogged down by routine tasks.

For those looking to make a career in administration, this job offers an entry-level opportunity with significant room for growth. Working as a Private Secretary can help you develop strong organizational, communication, and leadership skills that are highly valued in any industry.