Admin Officer Jobs At SZABIST Junior School Mirpurkhas

Administrative/Clerical
Mirpur Khas
August 12, 2024
Permanent
Application deadline closed.

Job Description

SZABIST Junior School Mirpurkhas is seeking a dedicated and efficient Admin Officer to join their team. This role is crucial for ensuring the smooth functioning of the school’s administrative operations.

As an Admin Officer, you will play a vital role in managing the office, supporting staff and students, and maintaining records. The position offers an excellent opportunity for individuals with strong organizational skills and a passion for education administration.

Key Responsibilities

As the Admin Officer, you will be responsible for overseeing various administrative functions that contribute to the effective running of the school. Your key responsibilities will include:

1. Office Management

  • Managing daily office operations, ensuring all activities run smoothly.
  • Handling correspondence, including emails, letters, and official communications.
  • Scheduling meetings, appointments, and events for the school administration.

2. Record Keeping

  • Maintaining accurate records of student information, including personal details, attendance, and academic performance.
  • Keeping staff records up to date, including employment details, attendance, and performance reviews.

3. Support Services

  • Providing administrative support to teachers, students, and other staff members.
  • Handling inquiries from parents, students, and visitors in a professional manner.
  • Managing school supplies and logistics, ensuring all necessary resources are available when needed.

4. Financial Administration

  • Assisting with the preparation and monitoring of the school’s budget.
  • Managing invoices, processing payments, and handling petty cash.
  • Ensuring financial records are accurate and up to date.

5. Building and Equipment Maintenance

  • Overseeing the maintenance of the school building and ensuring all equipment is in good working condition.
  • Coordinating with vendors and service providers for repairs and maintenance tasks.

6. Event Coordination

  • Organizing and coordinating school events, such as parent-teacher meetings, sports days, and other activities.
  • Ensuring all events are well-planned and executed efficiently.

7. Policy Implementation and Compliance

  • Assisting in the implementation of school policies and ensuring compliance with educational regulations.
  • Keeping the school administration informed of any updates or changes in policies.

8. Reporting

  • Preparing and submitting regular reports on administrative activities and office performance to the school management.
  • Identifying areas for improvement and making recommendations for enhancing office efficiency.

Qualifications and Skills

To be successful in this role, you should possess the following qualifications and skills:

  • Educational Background: A Bachelor’s or Master’s degree in business administration, management, or a related field is required.
  • Experience: A minimum of 2 years of relevant experience in administration or office management.
  • Organizational Skills: Strong ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with staff, students, and parents.
  • Technical Proficiency: Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
  • Attention to Detail: Keen attention to detail and strong problem-solving abilities.

How to Apply

Interested candidates are encouraged to apply for the Admin Officer position by sending an updated resume along with a recent photograph.

Please note that no TA/DA will be provided for the test or interview.

Contribution to the School Environment

By taking on the role of Admin Officer, you will contribute significantly to the overall functioning of the school. Your ability to manage the office, handle financial tasks, and support staff will ensure that the school environment remains conducive to learning and development.

Your work will directly impact the efficiency and effectiveness of the school’s operations, making a difference in the lives of students and staff alike.

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